Sub-Account Configuration

Set general Sub-Account parameters. Besides, you can determine a template Sub-Account to copy settings from.

MERCHANT STATEMENT PROCESSOR DETAILS

Please note that in case an Internal merchant statement report issuer has been configured for a related Service Provider, then the Sub-Account General information offers extra parameters to set Merchant Statement report delivery. In case the option of automated delivery of the report is activated, specify the following delivery parameters:

• Target email address
• Specify additional merchant identification parameters for reports:
  • Merchant number
  • Merchant name
  • Merchant DBA

Please configure Sub-Account transactions processing options like credit card, ACH, gift cards, transaction processing mode and enable functions such as recurring billing, auto capturing, and fraud detection. The system allows you to choose an in-house transaction processing gateway or use an available external processor.

All the pre-populated values are based on the selected Service Provider and if applicable the template Sub-Account chosen. Change values you wish to override. Unchanged values will be inherited from the template that was chosen in the first step of the Sub-Account onboarding wizard.

Billing is an optional step where you can configure commissions and fees for your Sub-Account based on your Service Provider settings. At this step you can configure regular and interchange fees, that have been preconfigured at the corresponding Service Provider level with Fee Source=Sub-Account. In case no such fees have been created at the Service Provider level, the user will see a corresponding warning message.

Fee types and names are preset by your Service Provider configuration. You can disable fees and configure fees values for the following fee types (in case enabled by the Service Provider):

• Interchange
• Per-Transaction Fee
• Fee On Top Of Fee
• Scheduled Fee
• Scale Range Fee

ENABLING FEES ON SUB-ACCOUNTS

Interchange Fees

Available Interchange Fees are determined by the Service Provider. This step is optional. Activate required Interchange Fee(s) by selecting the relevant checkbox. Skip to disable processing of Interchange Fees.

Reversal of Interchange Fees: Fee Reversal allows reversal of the interchange fees if the selected Reversal On transaction type has been processed.

Set fees reversal for the selected Interchange Fees regions, select one or more options from the Reversal On drop down list.

Override of Interchange Fees

At the Billing step you can override the original Interchange Fees source/target, determined by the related Service Provider.

• Select one of the available interchange fees.
• Check Override Source/Target to enable.

You can select interchange Source/Target you wish to override from the drop-down list.

Interchange Fees activated for a Sub-Account will be displayed at the Billing step of the Sub-Account Onboarding Wizard.

Per TRX Amount and/or Percentage

Per-Transaction Fees are fees that are calculated as a fixed and/or a percentage amount calculated for each transaction. Fee names and types are preset by the Service Provider. In the Billing section of the Sub-Account Onboarding Wizard, configure just fees values and other parameters.

Per-Transaction Fee Parameters

Fees Reversal Select one of the options (Cancel, Refund, Partial Refund, Reserve Balance, or Void) in the Reversal on drop down to reverse per-transaction fees. You can enable fee reversal even for a disabled fee. In this case disabled fee is treated as enabled.

Per-Transaction fees are applied to relevant processed transactions and can be displayed in the Applied Fees in the Transaction Details in the Transactions Report. Priority Levels Fee Priority Level can be set for the Per-Transaction fee types. Priority levels are available from None, Level 1st till Level 10th

Priority Level

Priority Levels allow assigning priority levels to individual fees. Priority Levels follow the principle of hierarchy: superior levels determine what share of the total amount of applicable fees is to be assigned to subordinate levels.

Other Applicable Principles:

• Multiple fees at the same level do not affect each other.
• Fixed amount fees are excluded from the priority calculation but affect the overall fee amount — see an example below.

Fee Reversals are not affected by this functionality.

• Each Priority Level cannot have more than 100% of the total fee amount.
• There can be a Level 2 priority even if Level 1 has 100% (In this case Level 2 will not have any effect).
• Each fee target can be assigned just ones to the same Priority Level, but different Fee Targets can be at the same Priority Level.
• A specific Fee Value can be split an unlimited number of times but only up to 10 Priority Levels.
• In case of a Partial Refund, the partial contra is set based on the relative amount.

Example Transaction amount is $100:

• Fee Level None — 5% -> Fee amount is USD 5
• Fee Level 1 — 7% -> Fee amount is USD 7
• Fee Level 2 — 10% -> Fee amount is USD 9.3 (10% of 93(=100-7))
• Fee Level 3 — 3% and $5 -> Fee amount is USD 7.511 (3% of 83.7(100-7-9.3) =2.511 + 5)
• Fee Level 4 — 10% -> Fee amount is USD 7.6189 USD (10 % of 76.189(100-7-9.3-7.511)
• Fee Level 4 — 20% -> Fee amount is USD 15.2378 USD (20 % of 76.189(100-7-9.3-7.511)
• Fee Level 5 — 10% -> Fee amount is USD 5.33323 USD (10 % from 53.3323(100-7-9.3-7.511-7.6189 -15.2378)

The Billing Amount parameter is included into the Back-Office reports to determine transaction billing amount. This parameter indicates base calculation amount for fees:

• None — Billing Amount = Transaction Amount
• Priority Level 1 — Billing Amount = Transaction Amount
• Priority Level 2 — Billing Amount = Billing Amount Level 1 — Fee Level 1 …

BuyRate

Use Buyrate to configure Buyrate fee value for a Buyrate Target and a Total fee value. If Buyrate Amount/Percentage is less than fee TRX Amount/Percentage, Fee Target receives the difference ([total]-[buy-rate]). Otherwise, in case the Buyrate exceeds the Fee, an additional parameter will be added ‘Buyrate Gap Payer.’ This parameter configures the entity that will pay the difference in case the Buyrate exceeds the Fee.

Example:

Fee TRX Amount = 5$. From Sub-Account to Platform

Buyrate Amount = 8$. From Sub-Account to Agent

Buyrate Gap Payer – is Service Provider

Fee result after funds transfer:

• 5$ will be charged from Sub-account to Agent \\ Buyrate fee is equal to fee TRX Amount
• 8 – 5 = 3$ will be charged from Service Provider to Agent \\ Remaining part of Buyrate fee that must be written off from Buyrate Gap Payer. If Gap payer is NONE – gap part of Buyrate will be not processed.

Buyrate functionality is available for Per-Transaction Fees, Fee On Top Of Fees, Sliding Scale Fees.

To create a Buyrate:

• Enable Buyrate for a specific Fee; Buyrate is available for Per Transaction Fees, Fee On Top Of Fee, and Sliding Scale fees. Buyrate is disabled for Scheduled Fees.
• Specify Buyrate Amount or Buyrate Percentage.
• Select Buyrate Target from the list of available targets — depends on your specific configuration.
• Select Buyrate Gap Payer from the list of available values.

Seasonal Fee

Use Seasonal Fee option to set active and inactive period for individual fees.

• Activate Seasonal Fee checkbox for a specific fee you wish to enable this option for
• Choose Fixed or Relative period for Seasonal Fees. In case of Fixed period the Fee will apply for a fixed period, and for a Relative period the fee will be applied only after a specified period upon Sub-Account creation, the start and end date of the relative period is provided after the data is entered
• Use Date Picker to set Active Date Range
• Use Date Picker to set Off-Season Months — selected months must be within the set Active Date Range

Fixed Fee

Relative Fee

Seasonal Fee option is enabled for all fee types, including Interchange Fees. This feature is optional and in case skipped, fees are always active. Seasonal Fees settings are displayed in the Sub-Account Billing Details at the Onboarding Confirmation step and in Sub-Account Details on the main Sub-Account screen.

Override Source and Override Target

Override Source/Target allows overriding default Fee Source and Fee Target for all types of fees. Set values can be viewed in the Sub-Account Billing Details. Available Fee Source and Fee Target options depend on your specific configuration. This feature is disabled in case Fee Target = Reserve Balance has been configured on a Service Provider/Fees and Residuals level for a specific Sub-Account fee.

Split Fee

When the Split Fee option is selected, the Fee amount can be divided between multiple targets and even based on priority levels. Split Fee functionality is enabled for Per-Transactions fees, Fee On Top Of Fee, and Sliding Scale fees. Split Fee is NOT available for Scheduled Fee and Fees with Target Fee Reserve Balance.

To split Fee Amount:

• Activate Split Fee for a particular fee. The set Fee Target value is displayed as the default Split Fee Target at the First Priority Level.
• Set Percentage Amount for the First Level. Priority Levels and Fee targets are disabled at the First Level, the default Fee Target applies for this level.
• Click the Add icon to add another split level. You can add more than one split level.
• At each new split level set Percentage Amount, select Fee Target and Priority Level. Fee Target available options depend on your specific configurations.
• Click the Remove icon to remove a specific level.

In case a Split Fee has been activated, the billing amount for the reports is the Fee Amount based on the Priority Level and the Percentage Amount also based on the Priority Level. Split Fee details are displayed in the Sub-Account Billing details and at the Confirmation Onboarding step.

Scheduled Fee

Scheduled Fees allow configuring a fee with a preset amount calculation, a specific interval and duration. You can configure amount, interval, and a fee expiration.

Scheduled Fee Parameters

Scale Range Fee

Scale Range Fees allow configuring an amount of fees based on the transaction counts. You can preset several scale ranges to determine fees amounts.

Scale Range Fee Parameters

Scale Range Fee Counter is available for the Scale Range fee type. Fee Counter determines when to reset Scale Range transactions counter. To enable Fee Counter set Period and Number: e.g., Week 2 — the transactions counter will be reset every two weeks. The counter resets on the last day of the selected period (Week, Month, Year).

Scale Range Fee Counter Reset Parameters

Fees Reversal

Select one of the options (Cancel, Refund, Partial Refund, Reserve Balance, or Void) in the Reversal on drop down to reverse a Scale Range Fee. You can enable fee reversal even for a disabled fee. In this case disabled fee is treated as enabled.

Reversal is disabled for fees with Fee Target=Reserve Balance in case there is no Release date set for such fee.

Payouts is an optional step where you can configure your Sub-Account payout instructions.

The Payout details section is split into several sections:

• Payout Configuration
• Card-On-File Configuration
• Payout (ACH Bank) Details
• Payout Scheduler
• Payout and Reserve Management

Payout Configuration

Configure manual and automated payout options, payout processor and its parameters in this section. Use Balance management to configure Negative Payouts.

Payouts Configuration Details

In case Negative Payouts are enabled for a Sub-Account, it will be displayed at the Confirmation Onboarding step in the Payout Settings tab.

Card-On-File Configuration

Use Card On File to process negative payouts using the provided credit card instead of the default ACH payment method. Card On File is optional and in case activated and configured together with negative payouts, Payout Tool processes negative payouts based on the provided in Card On File instructions and the negative payout payment method changes to Credit Card; otherwise, the payment method is ACH and Payout Tool processes negative payouts as usual.

To create Card On File Instruction for Negative Payouts:

• In Payout Configuration select Ignore Account Balance and Perform Negative Payout (Withdrawal) if Account Balance is Negative
• In Payout Configuration activate Use Card On File and select a Card On File Processor
• At the bottom of the page click Add Card On File to create a new Card On File Instruction:
  • Payment Method is Credit Card by default and disabled for editing — required
  • Credit card number — required
  • Credit card expiration date — required
  • CVV/CVC number — required
  • Name On Card — required

You can create card-on-file instructions even for Sub-Accounts without payout configurations, negative payouts and/or account balance management being enabled. In this case, once credit card details are entered and submitted, the system performs credit card pre-authorization and tokenization. This allows using preauthorized credit cards for making on-demand payouts. 

Payout (ACH Bank) Details 

It is possible to create one payout configuration per currency type.

Available Actions:

Payout Scheduler

The Payout Scheduler enables you to configure the Time Schedule for Payouts you want to apply to your Sub-Account.

Payout and Reserve Management

You can preset payout amount calculation mode and time range to create a rolling reserve according to your risk management policy. There are 4 Payout Types you can choose from:

• Fixed — Set a fixed payout amount
• Percentage — Rolling Reserve Payout amount is calculated as a percentage from the Account Balance
• Past Date — The payout amount is calculated as an Account Balance on a specific date, considering the preset reserve capacity
• Past Interval — Payout amount is calculated from the total amount of daily settlements, incoming fees, adjustments, reserve balance release, on-demand payouts, and cancelled payouts transactions for the specified time range

CONFIGURING TWO-STEP APPROVAL FOR PAYOUTS

Enable Two-step approval to have an option to manually approve or decline suspicious payout transactions.

Check all information to be sure that your Sub-Account is configured according to your requirements. If you need to change any information, return to the corresponding steps. Otherwise, press the Submit button to finish configuring your Sub-Account.

Your Sub-Account has been created!